Undergraduates work in a variety of capacities on campus, such as research assistants and administrative staff. This resource guide discusses hiring undergraduates for paid positions. Please see the end of this guide for information about academic credit or stipend work arrangements. For assistance with recruiting undergraduate research assistants and publicizing job posts, please contact us at firstname.lastname@example.org
Campus Shared Services
Hiring paperwork and mandatory employee onboarding is handled by Campus Shared Services Human Resources. Please get in touch with the appropriate CSS-HR representative for your department or research unit (e.g. L& S Arts & Humanities, L& S Social Sciences).
For projects with limited funding, the 50% to 55% hourly-wage subsidy provided by the Federal Work-Study program is an attractive option. Many students who receive financial aid are allotted a finite amount of work-study funds, which can only be withdrawn by working for a registered work-study employer. Visit the work-study program website to see more information for prospective employers.
When hiring work-study students, projecting the number of hours a project will require and maintaining open communication is crucial. If you are hiring students for a long-term project, discuss the amount of work-study funds available to them and whether the number of project hours will exceed or fall short of their work needs. For example, a grant project might only have enough work for 3 months, which may be suitable for a student with a smaller work-study allocation. Another student with a larger work-study allocation may need employment for 5 months in order to best utilize their work-study funds. Plan to have these discussions during the hiring process.
Examples of current job listings can be found on the work-study website. Please note that students can only see details for applying to jobs if work-study is part of their financial aid package.
UC Berkeley departments do not need to submit the contract/application package, but your department needs to be registered within the Berkeley work-study system. Contact the work-study office for information on hiring Berkeley work-study students at: email@example.com or (510) 642-6872.
Faculty can post jobs in a variety of places. For assistance with publicizing job posts, please contact firstname.lastname@example.org.
Digital Humanities Mailing List
Digital Humanities at Berkeley circulates a weekly newsletter of DH events, news, training, and opportunities on campus. Join the mailing list here. After joining, you can also forward job announcements directly to the list.
Office of Undergraduate Research
The Office of Undergraduate Research coordinates several programs, like the Undergraduate Research Apprentice Program and various undergraduate research fellowships. They maintain a mailing list for undergraduate research opportunities.
Callisto / Career Center
Callisto is a job listings board available to all students and dues-paying alumni. Employers can register for a free Callisto account on the Career Center’s Employer Login page.
Humanities Department Advisors
Depending on the skills and subject area knowledge required for the project, researchers may wish to circulate the job listing in departments outside their home department. Communications staff will vary from department to department, but department advisors can post jobs to the appropriate mailing list. For assistance, please email the job description and a list of departments where you would like to advertise to email@example.com.
Several research units and training centers maintain their own mailing lists and work closely with graduate students. View the DH at Berkeley resource guides for some profiles of our partners, such as the D-Lab and the Berkeley Center for New Media.
Undergraduates work with mentors (faculty, visiting scholars, and staff curators only) in exchange for academic credit (1 unit = 3 hours of work per week). Prospective mentors must adhere to semester cycles for recruitment and review.
Graduate student mentors work with undergraduate mentees. Both mentors and mentees receive summer stipends and research funds. Graduate student mentors must submit project proposals during fall semester.